Rochester, MN, November 26, 2007 --(PR.com
)-- http://www.metaviewer.com - Workflow solution provider Metafile, a Minnesota based content management firm dedicated to providing streamlined innovations to financial professionals, is ensuring these same financial professionals avoid the mad scramble of a year end spent locating and gathering all documents necessary to adequately close out their books.
Lack of workflow automation
solutions, often will equate into a significant loss of Days Working Capital (DWC) for the financial departments in industries ranging from health care to manufacturing. Content management solutions, like Metafile's MetaViewer, are designed to alleviate every day concerns, such as easily locating and retrieving critical documents, which are amplified by frantic time periods like year end.
"The mad dash stemming from closing out the books at year end is a symptom of something much greater," states Jim Mandt, Metafile's VP of Technical Support. "It connects directly back to how a firm manages its financial documents."
Mandt, and Nick Sprau, Metafile's VP of Marketing, share how a content management solution such as Metafile can help financial professionals to ensure a smooth year end and avoid this mad dash altogether. The workflow tips below, ranging from automation to a paperless evolution, were culled from their combined decades spent developing content management solutions:
Automate Data Flow or Traffic
"One of the first tasks we undertake when upgrading a new client is to automate all existing data flow or traffic, such as invoices, POs and expense reports, within one central database. By doing this, we are providing financial departments with accurate information via point and click, rather than dig and shuffle."
Ensure Easy Retrieval of Critical Documents
“Automation is vital, but if just one expense report is unable to be located, the accuracy of an entire year's reporting can be put into question. The workflow solutions we recommend are set up around this very purpose. MetaViewer ensures any information existing in a database can be queried from any office, anywhere in the world, using as little as one keyword of text."
"Streamlining into a paperless process became a critical necessity, not just a pleasant convenience, especially when it came to closing out our year," comments Karen Apps, Payable/Fixed Asset Manager from Gate Petroleum, a long standing client of Metafile.
According to the Aberdeen Group, paper invoices cost firms up to 78% more to process than e-invoices. At a frantic time of year like year end, corresponding costs can rise astronomically.
Quickly Connect The Right Stakeholders
"Ensuring each stakeholder within a financial department is able to quickly connect with one another is important anytime of year, but absolutely critical at year end. A dispute over a misread invoice can be a minor problem in July, but can transform into a major dispute at year end when time is unavailable to spare.”
Sprau states, "MetaViewer’s structure facilitates a year end where rapid communication is vital. An 'ad hoc workflow', via text messages to and from departmental managers including all transaction documents, is built into its structure, ensuring all parties stay on the same page with access to vital information.”
Visit Metafile’s new site dedicated to learn more regarding how workflow automation solutions via MetaViewer can help ensure a smooth fiscal year end.
Metafile Information Systems, Inc. provides workflow automation solutions via customizable content management solution MetaViewer. A privately held software development and integration firm, Metafile has helped the financial departments in firms such as Winn Dixie, Gate Petroleum, Wellborn Cabinet and Allied Beverage streamline accounts payable and accounts receivable processes for over 25 years. More information on Metafile & MetaViewer may be found online at www.metaviewer.com
Misukanis & Odden