The Archivum BPM Project

“Excellent firms don’t believe in excellence – only in constant improvement and constant change,” -Tom Peters

Tampa, FL, March 24, 2016 --( BPM: Digitizing The Way We Work

“Excellent firms don’t believe in excellence – only in constant improvement and constant change,” -Tom Peters

BPM (e.g. business process management) has been hugely influenced by advances made in modern information technology (IT), particularly in regards to computer software and applications. In fact, investments made into the digitization of BPM have arguably become one of the most sought-after strategies utilized by large and midsize organizations, seeking sustainable growth. Why? Because when you cut out an expensive paper-burdened process, terminate time-consuming tasks and replace antiquated approaches to service with modern models for customer-centered care, you get a pretty straightforward formula for potentially exponential success, a.k.a. a touchdown. All of which is par for the course here at the home of the Bulls, where excellence is our performance benchmark.

Today, excellence takes on the form of a progressive BPM project called, Archivum. Archivum is the software application first created by the Appian company, masterfully redesigned by USF Health I.S. Digital Innovations’ programmers and that is now serving as the practical replacement for the traditional student advising process in the USF College of Public Health. You may recall that the traditional advising route required students to locate and carry various paper form(s) around to a number of advisors and administrators in disparate locations on-campus in order to complete their advising process (e.g. change advisors, complete college program check sheet, etc.). This system was ideal for earlier times when colleges had smaller quantities of students but less so for such rapidly expanding modern institutions, as USF.

Today, the Archivum project injects essential automation into the advising process, making life easier for both our students and the administrators supporting them. Instead of lugging backpacks, forms, bus schedules and maps from one side of campus to another, students can simply use the Archivum software application to visit one virtual space in order to get their needs met, faster and more efficiently than ever. Every student with a valid health email account can access and use Archivum, which is comprehensively supported by Microsoft Internet Explorer 11, Mozilla Firefox, Google Chrome and the Apple Safari browser on Mac operating systems. There’s even an app that’s available for both Android and iOS mobile devices. It’s a strategically sophisticated solution.

Using Archivum @ USF: Today & Tomorrow
As one report explains, “BPM (business process management) promotes a collaborative environment that can rapidly automate workflow, where business users design processes while IT facilitates the infrastructure required to deploy the processes, provides the necessary integration points to reuse existing systems and services, and ensures compatibility with enterprise architecture standards and IT governance,” (HuffingtonPost).

The digital era invites us all to stop, think and reconsider the way that we imagine and accomplish our goals. With the support of modern technology including computers, mobile devices, wearables, virtual machines, software and applications, the potential innovations of the future have only just begun. It is a unique privilege to exist and observe the birth of this age and the many advances that will spring forth from it over the years. The Archivum project is one part of a beautiful beginning.

Today, you can access the Archivum application via the main USF Archivum page at Mobile apps are also available for Android and iOS at And this certainly is one app that you definitely will want to download and explore for yourself.
USF Health IS
Elyse Lewis