Taipei, Taiwan, June 01, 2018 --(PR.com
)-- “HCP (Human Capital Planner) from Ares can timely adapt to the change of governmental regulations, which has no effect to the system usage. Plus, friendly and flexible parameter settings such as custom fields based on the need of HR operation, can have our HR management avoid mistakes in manual operations,” said Tzu Shuan Wang, HR manager of Gintech, when mentioning what is the biggest difference between HCP and others and the reason why they chose HCP.
In early 2017, the new regulation of Labor Standards Act, One Mandatory Day Off and One Flexible Rest Day, went into effect, substantially changing working hours, shift arrangement, and salary calculation. The original HR system, however, cannot fit the new regulation and exhausted the HR staff so that not only was the efficiency of monthly operation lower, but the error rate higher. The same problem went to Gintech: original features cannot support the amendment of the new regulation. Worse, the self-maintenance of the old system was handled by the IT staff; therefore, there are no professionals to assist in adjusting system features after the change of the regulation. Gintech weighed the advantages and disadvantages and chose to implement HCP, successfully turning the crisis into a chance to optimize the operation process of HR management.
Manager Wang stated that the fields of the old system were fixed so that they cannot be any changed and added. Monthly salary calculation relying on manual data input cost too much time and easily generates mistakes. After the HCP system was in, flexible parameter settings let HR staff make custom fields to decrease the operation time from two days to one and broadly enhance operational efficiency.
“HCP from Ares, the key to enhance the efficiency of HR staff operation, is indispensable for Gintech,” added Wang. For instance, it should take half a day to only run the program for monthly attendance calculation before; however, HCP hugely decreases the running time to 1 or 2 hours. Besides, the overtime and leave data can be directly imported into the system, which enables HR staff to more smoothly check shift schedules and execute attendance calculation.
Gintech compared many system providers when evaluating what is the most suitable HR system for the operation of the optoelectronics industry. The system needed to be in accordance with complicated attendance and tons of monthly salary data. The reason why Ares finally stood out is due to the flexibility of HCP system features, the most suitable for Gintech’s HR staff operations with the least necessity for customization.
“Besides, we also referred to other companies for the best solution and Ares was recommended for its good quality of system and service. That is the key consideration that we are assured of Ares to help us implement HCP. The consultants of HCP were so patiently assisting us in solving problems if any and providing relevant suggestions for our reference that we are very sure our original decision was correct,” added Wang with a smile.
According to Sean Kuo, a senior consultant of HCP, the investment of Gintech’s members of HCP implementation project and the support of its information department were impressive and admirable. During system implementation, manager Wang and senior specialist Yu Ching Wang completed the originally heavy workload and prepared the needed information for implementation, while dealing with the adjustment of the management policy and related communication; manager Wen Yi Chang of IT department, the PM of the project, also followed the project status, confirmed the accuracy of information, and coordinated for interfacing. The credit also went to director Xi Hwa Chen of the IT department with his full support. Within five IT professionals’ devotion to implementation operations during this project, it only took three months to successfully launch HCP.
Before, when Gintech used an old system, one to two IT workers were needed to maintain it and it took significant time. Once any problem happened, they had to put other things aside and tackle it hurriedly. Currently, only one IT worker is needed and professional HCP consultants can troubleshoot any problems, saving the IT staff time to focus on other operations.
Wang added when calculating salaries for employees leaving the company, due to the difference of working days and overtime hours, the HR staff would manually calculate them and input results into the system, complicating the process and easily making errors. HCP can automatically import related attendance data into the system without manually doing it. Easily referring to the information, HR staff can quickly total salaries.
Following what Gintech does to actively enhance its product performance and service quality for being an excellent provider offering international corporations qualified crystalline solar cells, Ares will provide better system services to have Gintech planted in Taiwan and abroad.