Four Components of Better Meetings
Why do we keep having meetings that are ineffective and nonproductive when the solution is so simple? Shirley Fine Lee presents four components of better meetings in her book “R.A!R.A! A Meeting Wizard’s Approach.” This book provides examples and forms for skill development. It is now available on www.Amazon.com.
According to the meeting wizard, assigned roles are very important to successful meetings. The roles should be assigned prior to the meeting so people know which ones they have. If roles were not assigned, then they should be assigned at the beginning of the meeting before going over the agenda. The agenda should also be created before the meeting so everyone knows what is expected to occur during the meeting. If necessary, the agenda may be quickly created or revised and then agreed upon at the start of the meeting.
The wizard says records and action assignment are not only for meeting follow-up. Having them visible during meetings can increase effectiveness and productivity during the meeting as well. Records should contain any idea generation, major discussion, and decision making that occurs. Actions should be recorded as they come up and assigned to someone with a due date before the meeting closes.
Although the four components are the foundation of the process diagramed in the book “R.A!R.A! A Meeting Wizard’s Approach”, it is not the entire book. The book includes information and forms on preparing for, tracking, and evaluating meetings. It also includes an imaginative section on typical meeting disruptions and how to handle them, which Mrs. Lee refers to as “beastly problems”. To find out more, check out the book on www.Amazon.com.