Des Moines, IA, December 18, 2010 --(PR.com
)-- This time of year, cold weather and icy conditions reap havoc on roadways while annual licensing requirements generate a blizzard of paperwork and administrative worries for Iowa motor carriers. Officials at Iowa Truck Services (ITS) cannot control Mother Nature, but they can offer expert resources to help eliminate the bitter sting of renewal season by managing the licensing process for private, for-hire and specialized motor carriers.
The deadline for annual licensing renewal is rapidly approaching. Notices – such as International Registration Plans, Distance Schedules and Vehicle Schedules – must be postmarked or received by the Iowa Department of Transportation (DOT) no later than January 31, 2011. Paperwork, plates and registrations for vehicles not being renewed in 2011 must be returned with a postmark no later than December 31, 2010. Failure to meet these deadlines results in financial repercussions.
“Iowa Truck Services offers comprehensive resources to complete the various forms and manage recordkeeping responsibilities to ensure carriers are up to date and operating legally,” said Brenda Neville, president of the Iowa Motor Truck Association (IMTA), the parent organization for ITS. “Whether you have one, 10 or more than 100 trucks, the ITS team can literally record all your company data, fill out all your paperwork and work as a liaison between your firm and the regulatory officials.”
According to Iowa DOT officials, the state sends out nearly 8,000 renewal notices each year and it can take up to four weeks to complete the licensing renewal process. ITS officials suggest initiating the process sooner rather than later.
“There is no penalty for early submission, but there certainly are late fees for missing deadlines,” said Don Egli, director of safety and security for the IMTA. “Failure to provide correct renewal paperwork, on time, results in a fine of five percent of total registration costs. That’s a huge impact on a carrier’s bottom line.”
Two of the most comprehensive licensing requirements are the International Registration Plan (IRP) and the International Fuel Tax Agreement (IFTA).
The International Registration Plan (IRP) is a reciprocity agreement among the 48 contiguous U.S. states and 10 Canadian providences. The IRP enables license fees to be paid in one state with registration benefits applying to all the participating jurisdictions. Carriers must register for the IRP if they travel in two or more IRP jurisdictions, transport either persons or property, and have three or more axles or a registered gross weight or actual weight in excess of 26,000 pounds.
In addition to the IRP requirements, vehicles that travel interstate also must pay fuel taxes to cover the miles traveled in each state. Iowa participates in the International Fuel Tax Agreement. Motor carriers based in Iowa must have an IFTA license if they operate in two or more jurisdictions and they operate a vehicle or combination that weighs or is registered for more than 26,000 pounds, or power units with three or more axles.
Iowa Truck Services offers professional, personalized consultation for anyone needing licensing and permitting assistance. The ITS team has a full scope of services to keep motor carriers of any type or size operating legally in Iowa. In addition to IRP and IFTA licensing, Iowa Truck Services can help with securing and updating U.S. DOT Numbers (MCS-150); submitting forms and verification for Vehicle and Distance Schedules, such as title documentation for all vehicles not displaying a current title number; and the Internal Revenue Services’ Heavy Highway Vehicle Use Tax Return Form 2290 for all vehicles with registered weights of 55,000 pounds or more; assisting with renewal payment management; and execution of license applications for new carriers.
“The licensing and renewal process is inherent with many variables. It is easy for carriers to be so busy or accustomed to working within their business processes that they overlook some of the necessary details,” said Neville. “At Iowa Truck Services, we simply offer industry-best solutions and a fresh, independent perspective to guide motor carriers through the cumbersome process.”
About Iowa Truck Services
Iowa Truck Services (ITS) is dedicated to providing private, for-hire and specialized motor carriers a full-scope of regulatory, safety and compliance services. A division of the Iowa Motor Truck Association, the ITS team offers industry-best practices, comprehensive safety services and tailored solutions to meet specific operational demands. From licensing and permitting to preventative training programs, mock regulatory audits and corrective action plans, ITS is driven to keep you on the road. For more information about Iowa Truck Services, contact the Iowa Motor Truck Association at (515) 244-5193 or visit www.IowaTruckServices.com.